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Privacy Policy

Effective: 1 janurary 2026

Privacy Policy

Overview: Canary Australia Pty Ltd is committed to protecting your privacy and securing your professional digital assets. This document outlines our data collection frameworks, secure usage boundaries, and tracking protections in absolute compliance with Australian regulations.

01. Overview & Commitment

Canary Australia Pty Ltd (ABN 44 617 734 399), including its current and future trading names Creative Canary, Canary Australia, Neon Canary, and Canary Agency (collectively referred to as "the Company", "we", "us", or "our"), is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, manage, and safeguard personal and sensitive information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth). By engaging our digital, web design, creative, or hosting services, or by interacting with our website, you consent to the data practices described in this policy.

02. The Kinds of Information We Collect

In the course of conducting our digital agency operations, we may collect various types of information, including:

  • Contact & Business Details: Name, business name, ABN, email address, physical address, and telephone numbers.
  • Administrative & Technical Credentials: Secure login details, passwords, and access tokens for third-party hosting providers, domain registrars, social media platforms, content management systems (such as WordPress), and independent software integrations.
  • Client Managed Data: Email subscriber lists, database backups, and overall customer asset data stored on web applications or websites hosted on our infrastructure.
  • Website Interaction Data: IP addresses, browser types, geographic locations, form submission metadata, and navigational activity captured when users interact with our website or submit digital inquiry forms.

03. How We Collect Your Data

We collect information through transparent and lawful means, primarily when it is provided directly to us by clients or website visitors. This occurs when you:

  • Request a project Quotation or enter into a Contract with us.
  • Deliver digital content, source materials, or administrative credentials via email or Microsoft OneDrive.
  • Fill out information boxes, contact sheets, or project submission forms on our official websites.
  • Access website infrastructure or hosting environments managed by us.

04. Purpose of Data Collection & Use

The Company collects and processes data strictly for professional operational purposes, including:

  • Delivering, developing, and configuring custom web design, graphic design, and digital brand strategies.
  • Providing secure, high-performance website and database hosting infrastructure.
  • Diagnosing server errors, maintaining code compliance, and managing software updates or patches.
  • Communicating project updates, system alerts, administrative updates, and annual billing notices.
  • Optimising our website's user experience and monitoring the technical security of our online forms.

05. Data Disclosure & Sharing Boundaries

Your privacy is paramount to us. The Company operates under strict data sharing boundaries:

  • No Commercial Distribution: We do not sell, rent, lease, or provide client data, email lists, login credentials, or user information to any third-party marketing firms, data brokers, or external organisations.
  • Trusted Operational Software Only: We may share collected information exclusively with trusted third-party software systems and cloud sub-processors used strictly to store data, facilitate secure business management, or run core hosting infrastructure (such as secure CRM systems, accounting platforms, automated backup applications, and cloud storage vaults). All such third parties are legally or contractually obligated to maintain the absolute confidentiality of your data.
  • Legal Requirements: We will only disclose personal information without notice if required to do so by Australian law or in the good faith belief that such action is necessary to comply with legal processes served on Canary Australia Pty Ltd.

06. Data Security & Storage Protection

We take the security of your digital assets and administrative credentials seriously.

  • Secure Protocols: The Company employs industry-standard administrative, physical, and technical safeguards to protect data from unauthorised access, modification, loss, misuse, or disclosure.
  • Password Management & Encryption: Client login credentials and sensitive API keys are stored within high-security, encrypted digital environments with strict internal access controls restricted to authorised personnel.
  • Data Transmissions: All information submitted via our online web forms is transmitted using standard encrypted Secure Sockets Layer (SSL) protocols.
  • Client Responsibility: While we implement rigorous security measures, clients remain responsible for maintaining the privacy of their own local passwords and keeping their supplied operational accounts secure.

07. Cookies & Digital Tracking

Our websites may use "cookies" and tracking scripts to help personalise and optimise your online experience. A cookie is a text file placed on your hard disk by a webpage server to track navigation preferences. Cookies cannot be used to run programs or deliver viruses to your computer. We use tracking facilities, including the collection of visitor IP addresses, to protect our digital infrastructure against spam, analyse generalised web traffic, and monitor form performance. You have the ability to accept or decline cookies through your independent browser settings.

08. Access to & Correction of Information

Under the Australian Privacy Principles, you have the right to request access to the personal information we hold about you, or to request that inaccurate information be corrected, updated, or permanently deleted. If you need to review, update, or remove credentials, contact details, or customer lists held within our systems, please submit a request to us in writing. We will process verified requests within a reasonable time frame, provided it does not interfere with ongoing contract obligations or statutory legal holds.

09. Spam Act Compliance

We strictly adhere to the Spam Act 2003 (Cth). When we manage or host email lists on behalf of clients, or send out our own internal updates, we ensure that commercial electronic messages are sent only with consent, identify Canary Australia Pty Ltd clearly as the sender, and contain a functional, prominent "unsubscribe" facility.

10. Changes to this Privacy Policy

Canary Australia Pty Ltd reserves the right to periodically change, modify, or update this Privacy Policy at any time to reflect evolving business practices, technological advancements, or changes in Australian privacy legislation. Updates will be published directly to our website with a revised effective date.

11. Contact Information

If you have any questions, concerns, or complaints regarding this Privacy Policy or how your personal information is handled by the Company, please contact Canary Australia Pty Ltd directly via email. We take all privacy inquiries seriously and will investigate and respond to any complaints swiftly.